Important Exhibitor Information
- Due to the weather, we recommend arriving early. The conference hotels are offering special rates for early arrivals, and we are also permitting Monday move-in. Staff will be on-site in the Exhibit Hall as early as 6 a.m., Monday, January 26.
- We remain confident in strong attendance, with thousands of school district leaders expected. Hotels have reported minimal cancellations, reinforcing our expectations.
- We sincerely hope you will join us. At this stage in the process, we are unable to accommodate cancellations.
Freeman Resources and Forms
Quick Facts from Freeman (2026)
Electrical Service at Henry B. Gonzalez Convention Center
Wireless Internet Information (2026)
Food and Beverage Info from RK Culinary Group (2026) – Important: Alcohol is not permitted in the 2026 Exhibit Hall.
Housing Reservations/Information
TASA or TASA authorized agents will never reach out to offer discounted hotel rooms or assist with your reservations. Hotel reservations are made through the link on our TASA Midwinter Conference housing webpage. (The deadline to secure group-rate housing is December 5. After that date, you must book directly with a hotel. You will find a list of hotels close to the convention center on the housing webpage.)
TASA Midwinter Conference Booth Details
Exhibit Hall Floor Plan (2026)
Booth Equipment: Each 10′ x 10′ booth will be set with 8′ high blue and gray back drape, 3′ high gray side drape, one 6’L x 30″H gray draped table, two Limerick® chairs by Herman Miller, and one wastebasket. Booths 300 sq. ft. or less will receive an identification sign. Booths larger than 300 sq. ft. may receive an identification sign upon request.
Exhibit Hall Carpet: The exhibit area is not carpeted. Flooring is not required.
Discount Price Deadline: To take advantage of advance order discount rates, place orders on FreemanOnline by December 30, 2025.
Exhibitor Move-in/Registration:
Exhibitors must check in inside the Exhibit Hall.
Sunday, January 25, 2026: 10 a.m. – 5 p.m. (TASA Corporate Partners with Island Booths only)
Sunday, January 25, 2026: 12 – 5 p.m. (Regular move-in hours for all other exhibitors)
Exhibit Hall Hours:
Monday, January 26, 2026: 8 a.m. – 3 p.m.
Tuesday, January 27, 2026: 8 a.m. – 2 p.m.
Exhibitor Move-out:
Tuesday, January 27, 2026: 2-6 p.m.
Freeman will begin returning empty containers as soon as the show closes.
Midwinter Conference Attendee List
List as of January 15, 2026 (after online registration closed)
“We’re Exhibiting” at Midwinter Conference Graphic
Midwinter Conference Cancellation Policy
