Registration
The TASA Midwinter Conference will proceed as planned January 25–28 at the Henry B. González Convention Center in San Antonio. Our staff arrived early to make final preparations and to be on site ahead of the weather. We’re looking forward to welcoming those who are able to attend safely.
On-site Registration
Online registration has closed, but you may register on-site at the Henry B. Gonzalez Convention Center (Level 1, under the escalators) in San Antonio during the following times:
Sunday, January 25: 7 a.m.-5 p.m.
Monday, January 26: 7 a.m.-4 p.m.
Tuesday, January 27: 7 a.m.-2 p.m.
EXHIBITOR check-in/badge pickup and registration will be inside Exhibit Hall 2 during the following days/hours:
Sunday, January 25: 10 a.m.-5 p.m. (booth setup and exhibitor registration for TASA Corporate Partners only) OR 12-5 p.m. (booth setup and exhibitor registration for all other exhibitors)
Monday, January 26 | 7 a.m.-3 p.m.
Tuesday, January 27 | 7 a.m.-2 p.m.
How to Pay for Registration
- Payment must be received before a badge will be issued.
- Credit cards (American Express, MasterCard, and Visa) are accepted online and on-site.
- Checks should be made payable to TASA and brought with you to pay at the on-site registration desk.
Emails Containing Badge Pick-up QR Codes
On January 23, TASA will email each Midwinter Conference registrant and exhibitor a personalized QR code that can be scanned on-site to print a conference name badge. Each email will be sent directly to the person who is registered for or exhibiting at the conference and will come from postmaster@american-tradeshow.com.
If your registration payment was not received by January 14, you will not be sent a confirmation email with a QR code and, upon arrival at Midwinter, you must bring a district check or credit card to the REGISTER HERE desk to pay and pick up your badge. If TASA receives payment by January 21, you can simply proceed to BADGE PICKUP.
To confirm your Midwinter registration payment: You (or the person who registered you) must log into the TASA Member Services Center account that was used to book the registration and navigate to the “Transactions” tab on the left side of the screen to see the status of the registration payment.
Where to Go On-Site for Registration/Badge Pickup
Not Yet Registered or Pre-registered but Not Yet Paid
Go to the main registration area (Henry B. Gonzalez Convention Center, Level 1, Main Lobby, under the escalators) and go to the REGISTER HERE desk, where staff can assist you.
Pre-registered Non-exhibitor Attendee With QR Code
If you do not need staff assistance and wish to scan your QR code from the email you receive January 23 to print your own badge, you may use the satellite check-in area on Level 1 of the convention center, down the hallway between the Main Lobby and the West Lobby (toward Alamo Street). There is another self-serve check-in area adjacent to the main registration area. If you’d like staff assistance, go to the main registration/check-in desk in the Main Lobby on Level 1, under the escalators. Look for the desk with the BADGE PICKUP sign for staff assistance.
Paid, Pre-registered Attendee Without a QR Code
Visit the BADGE PICKUP desk in the main registration area in the Atrium and provide your name to staff, who will confirm your registration and print your badge for you!
Exhibitor
Exhibitor check-in/badge pickup is inside Exhibit Hall 2. Exhibitors must check in inside the Exhibit Hall, not at either of the attendee registration areas. Find the entrance to Exhibit Hall 2 behind the Market Cafe on Level 1 of the Henry B. Gonzalez Convention Center.
Registration Rates (on-site January 25-27)
TASA Member
Educational Entity- TASA members affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency)
- You must be a 2025-26 TASA member to get the member rate when registering on-site.
Non-Member
Educational Entity- Non-members affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency)
- You must be a 2025-26 TASA member to get the member rate when registering on-site.
TASA Member
Non-Educational Entity- TASA members not affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency) who are not registered as exhibitors for the conference
- You must be a 2025-26 TASA member to get the member rate when registering on-site.
Non-Member
Non-Educational Entity- Non-members not affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency) who are not registered as exhibitors for the conference
- You must be a 2025-26 TASA member to get the member rate when registering on-site.
Please note: TASA Midwinter Conference concurrent session presenters must register themselves for the conference and are responsible for their own hotel and travel expenses as well as the full conference registration fee (listed above).
TASA Student Member
- Only TASA Student Members are eligible for this rate
- Rate remains the same during all phases of registration
- You must be a 2025-26 TASA member to get the member rate when registering on-site.
Optional Events Requiring Registration
TABSE Texas Education Policy Institute Preconference Session
THIS EVENT HAS BEEN POSTPONED - DATE TBA- TEPI is for educators who are interested in learning about education policy and practice and who desire to give input regarding legislative policy decisions. This session is facilitated by TEPI leaders and elected officials and has limited seating available.
- Note from TABSE on postponement: “We are actively working to confirm a new date for the event and will provide updated details as soon as they are finalized. We sincerely hope you will be able to participate in the rescheduled event and continue to engage with this important initiative. We apologize for any inconvenience this change may cause and greatly appreciate your understanding. Should you have any questions in the meantime, please do not hesitate to contact: Mae Olison at maeolison@yahoo.com.”
School Finance Template Boot Camp
Sun., Jan 25, 8 a.m. - 12 p.m.- TASA’s School Finance Template (formerly Budget) Boot Camp is facilitated by school finance experts from the Texas Association of School Business Officials (TASBO). Learn more about the boot camp.
- Registration for the boot camp is separate from Midwinter Conference registration.
Aspiring Superintendents Academy
Meetings throughout Midwinter (Jan. 25-28)- TASA’s Aspiring Superintendents Academy is a must-attend for those who aspire to become superintendents. Learn more about the academy.
- Kicking off at 1 p.m. Sunday, January 25, the academy will meet several times throughout the conference.
- Registration for the academy is separate from Midwinter Conference registration.
Cancellations
How to Change/Cancel Registration: To manage your registration for any TASA event, log in to the TASA Member Services Center (Need help logging in?). Once logged in, use the left navigation to select My Events to see a list of events for which you are registered. Click on “Click Here” next to the event you wish to manage to access the event overview page, where you will find a drop-down menu that provides options for managing your registration.
Cancellation Deadline: The cancellation deadline for the 2026 Midwinter Conference and events held in conjunction with the conference, including School Finance Boot Camp and Aspiring Superintendents Academy, was January 14, 2026. After the deadline, there will be no refund of registration fees, and no-shows will be billed in full with no refund issued; however, substitutions may be made online in the TASA Member Services Center (see instructions above) or on-site at the conference.
Cancellation Fee: Per-individual cancellation fees for the 2026 Midwinter Conference are $75 for the main conference; $50 for the Aspiring Superintendents Academy; and $50 for the School Finance Template Boot Camp.
Refunds: Cancellations will be processed AFTER the conference registration deadline. Refunds (less the cancellation fee) will be issued no sooner than 30 days after the final day of the 2026 Midwinter Conference.
Substitutions
If you find that you cannot attend the Midwinter Conference, you may send a co-worker in your place.
Prior to the online registration deadline (January 14, 2026), you may transfer registration to a colleague online. See “How to Change/Cancel Registration” on the left for instructions.
Last-minute substitution requests may be made on-site at the main TASA Midwinter Conference registration desk as early as 7 a.m., Sunday, January 25. Substitutes should go to the counter labeled “REGISTER HERE” to register and pick up their badges on-site.
If you are experiencing symptoms of illness or think you have been exposed, please stay home.
Questions?
Call TASA at 800.725.TASA (8272)