Registration
On-site registration is available January 26-28.
Online registration is closed.
On-site Registration
Online registration has closed, but you may register on-site at the Austin Convention Center (Atrium area, Level 1) during the following times:
Sunday, January 26: 7 a.m.-5 p.m.
Monday, January 27: 7 a.m.-4 p.m.
Tuesday, January 28: 7 a.m.-2 p.m.
EXHIBITOR check-in/badge pickup and registration will be inside Exhibit Hall 4 during the following days/hours:
Sunday, January 26: 8 a.m.-5 p.m. (booth setup and exhibitor registration for TASA Corporate Partners only) OR 10 a.m.-5 p.m. (booth setup and exhibitor registration for all other exhibitors)
Monday, January 27 | 7 a.m.-3 p.m.
Tuesday, January 28 | 7 a.m.-2 p.m.
How to Pay for Registration
- New this year: Payment must be received before a badge will be issued.
- Credit cards (American Express, MasterCard, and Visa) are accepted online and on-site.
- Checks should be made payable to TASA and brought with you to pay at the on-site registration desk.
Emails Containing Badge Pick-up QR Codes
On January 22, TASA will email each Midwinter Conference registrant and exhibitor a personalized QR code that can be scanned on-site to print a conference name badge. Each email will be sent directly to the person who is registered for or exhibiting at the conference and will come from postmaster@american-tradeshow.com.
If your registration payment was not received by January 15, you will not receive a confirmation email with a QR code and, upon arrival at Midwinter, you must bring a district check or credit card to the REGISTER HERE desk to pay and pick up your badge. If TASA receives payment by January 24, you can simply proceed to BADGE PICKUP.
To confirm your Midwinter registration payment: Log into your TASA Member Services account and navigate to the “Transactions” tab on the left side of the screen. (If your payment was made by January 15 but you still didn’t receive a QR code email, it’s possible the email went to your trash folder. Look there, but don’t worry if you do not have it; staff can look up your record in the system and print your badge for you.)
Where to Go On-Site for Registration/Badge Pickup
Not Yet Registered or Pre-registered but Not Yet Paid
Go to the main registration area (Austin Convention Center Level 1 Atrium, at the corner of Trinity and 4th Streets) and go to the REGISTER HERE desk, where staff can assist you.
Pre-registered Non-exhibitor Attendee With QR Code
If you do not need staff assistance and wish to scan your own QR code and print your own badge, you may use the self-service check-in on Level 1 of the Austin Convention Center outside the Exhibit Hall 2 entrance (near the Trinity Street doors closest to the Austin Marriott Downtown). OR If you’d like staff assistance, go to the main registration / check-in area in Atrium on Level 1. Look for the desk with the BADGE PICKUP sign for staff assistance.
Paid, Pre-registered Attendee Without a QR Code
Visit the BADGE PICKUP desk in the main registration area in the Atrium and provide your name to staff, who will confirm your registration and print your badge for you!
Exhibitor
Exhibitor check-in/badge pickup is inside Exhibit Hall 4. Exhibitors must check in inside the Exhibit Hall, not at either of the attendee registration areas.
Registration Rates (on-site January 26-28)
TASA Member
Educational Entity- TASA members affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency)
- You must be a 2024-25 TASA member to get the member rate when registering on-site.
Non-Member
Educational Entity- Non-members affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency)
- Join TASA today to get the member rate when registering on-site at the convention.
TASA Member
Non-Educational Entity- TASA members not affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency) who are not registered as exhibitors for the conference
- You must be a 2024-25 TASA member to get the member rate when registering on-site.
Non-Member
Non-Educational Entity- Non-members not affiliated with an educational entity (school district, charter or private school, ESC, college or university, education association, or the Texas Education Agency) who are not registered as exhibitors for the conference
- Join TASA today to get the member rate when registering on-site at the convention.
Please note: TASA Midwinter Conference concurrent session presenters must register themselves for the conference and are responsible for their own hotel and travel expenses as well as the full conference registration fee (listed above).
TASA Student Member
- Only TASA Student Members are eligible for this rate
- Rate remains the same during all phases of registration
- You must be a 2024-25 TASA member to get the member rate when registering on-site.
Optional Events Requiring Registration
TABSE Texas Education Policy Institute Preconference Session
Sat., Jan. 25, 9 a.m. - 3:30 p.m.- TEPI is for educators who are interested in learning about education policy and practice and who desire to give input regarding legislative policy decisions. This session is facilitated by TEPI leaders and elected officials and has limited seating available.
- This is a TABSE event. If you have questions about TEPI, please contact Mae Olison at 210.601.7512.
School Finance Template Boot Camp
Sun., Jan 26, 8 a.m. - 12 p.m.- TASA’s School Finance Template (formerly Budget) Boot Camp is facilitated by school finance experts from the Texas Association of School Business Officials (TASBO). Learn more about the boot camp.
- Registration for the boot camp is separate from Midwinter Conference registration.
- This event should not be confused with the TASA/TASB/TASBO Budget Cohort for Texas District Leaders event that will be held at the Austin Convention Center Monday, January 27, 11:30 a.m. – 2 p.m. If you are already registered for the Budget Cohort series, you are not required to purchase Midwinter Conference registration to attend ONLY the Budget Cohort event on Monday.
Aspiring Superintendents Academy
Meetings throughout Midwinter (Jan. 26-29)- TASA’s Aspiring Superintendents Academy is a must-attend for those who aspire to become superintendents. Learn more about the academy.
- Kicking off at 2 p.m. Sunday, January 26, the academy will meet several times throughout the conference.
- Registration for the academy is separate from Midwinter Conference registration.
Cancellations
How to Change/Cancel Registration: To manage your registration for any TASA event, log in to the new TASA Member Services Center (Need help logging in?). Once logged in, use the left navigation to select My Events to see a list of events for which you are registered. Click on “Click Here” next to the event you wish to manage to access the event overview page, where you will find a drop-down menu that provides options for managing your registration.
Cancellation Deadline: The cancellation deadline for the 2025 Midwinter Conference is January 15, 2025. After the deadline, there will be no refund of registration fees, and no-shows will be billed in full with no refund issued; however, substitutions may be made online in the TASA Member Services Center (see instructions above) or on-site at the conference.
Cancellation Fee: Per-individual cancellation fees for the 2025 Midwinter Conference are $75 for the main conference; $50 for the Aspiring Superintendents Academy; and $50 for the School Finance Template Boot Camp.
Refunds: Cancellations will be processed AFTER the conference registration deadline. Refunds (less the cancellation fee) will be issued no sooner than 30 days after the final day of the 2025 Midwinter Conference.
Substitutions
If you find that you cannot attend the Midwinter Conference, you may send a co-worker in your place.
Last-minute substitution requests may be made on-site at the main TASA Midwinter Conference registration desk (Level 1 atrium area in Austin Convention Center) as early as 7 a.m., Sunday, January 26. Substitutes should go to the counter labeled “REGISTER HERE” to register and pick up their badges on-site.
If you are experiencing symptoms of illness or think you have been exposed, please stay home.
Questions?
Call TASA at 800.725.TASA (8272)