Housing

Important Dates

Housing Opens at 9 a.m. Tuesday, October 4, 2022

Please come back soon to make reservations within one of the TASA/TCWSE conference hotel room blocks. Start planning now by reviewing the list of Austin hotels offering conference room blocks below. Hotels are listed in order of distance from the Austin Convention Center, then by room rate.

Housing Opens 9 a.m., October 4

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False Emails Regarding Midwinter Conference Housing

TASA has been informed that some partners have received emails from Convenue (Marketing@convenue.us) offering housing at several Austin hotels for Midwinter Conference (see image). TASA has not yet opened housing for the 2023 Midwinter Conference. We will do that October 4. These emails are not coming from TASA. We have no partnership with the group sending these emails, nor are we offering a promotion code for Midwinter housing. We will provide information about reserving housing within the Midwinter Conference blocks later this month both in TASA Daily and on this housing webpage. You will be able to book housing in the blocks beginning October 4.

Housing Reservations

TASA/TCWSE have reserved blocks of rooms at the hotels listed below for the 2023 TASA Midwinter Conference and the 2023 TCWSE Annual Conference. Reservations in those room blocks may be made through December 6, 2022.

To book rooms, please use the housing reservation link that will be provided on this webpage starting at 9 a.m., Tuesday, October 4. (Do not contact the hotels directly for reservations in the room block.)

All reservations must be guaranteed via credit card with one night’s deposit plus tax.

Questions regarding hotel reservations should be directed to Key Bookings at KBHOUSING@KEYBOOKINGS.ORG

Exhibitor Housing

All exhibiting companies are eligible to reserve hotel rooms within the conference room blocks. Exhibitors should reserve rooms in the block via the attendee housing reservation link.

Modifications/Cancellations

Modifications and cancellations may be made to an existing reservation using the reservation link, with the acknowledgement number, until December 6, 2022. Cancellations must be made by December 6, 2022, to avoid a $50 cancellation fee. After January 3, 2023, please contact your designated hotel directly.

Unable to Secure a Room?

If you are unable to secure a hotel reservation because the room blocks become full, please be patient. There are always enough rooms to house all Midwinter attendees. However, some people initially book more rooms than they will need. These rooms are later released and become available. If you would like to be added to the waiting list for rooms within the housing block, please contact the housing bureau at KBHOUSING@KEYBOOKINGS.ORG or 877.205.2871. We appreciate your patience!

Important Housing Information

Housing for the TASA/TCWSE Conference is handled exclusively by the Austin Convention and Visitors Bureau. We establish blocks at the hotels listed below to ensure rooms meet our standards and are offered at a discounted price.

Beware of Pirate Housing

Midwinter Conference registrants are often contacted with offers for cut-rate housing. Room poachers want to convince you that the offer is made on TASA’s behalf, or that they are a viable alternative to going through our service provider. This is untrue.

If you are contacted by anyone asking if you need a room for the conference, please get as much information as you can and pass it on to our housing service provider, the Austin Convention and Visitors Bureau, at reservations@housing4conventions.com.

More on Room Poachers

Room poaching is a practice carried out by third-party companies that act as travel agencies, wholesalers, or destination management companies to solicit registrants for room reservations. The poacher might inform you that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. They often represent themselves as being affiliated with TASA or the conference by illegally using our logo. Sometimes they distribute forms or promotional materials that appear to be issued by TASA.

Room poachers make it more difficult for us to meet our room block commitments, exposing TASA to penalties and increased room rates for our events. Even worse, they often don’t deliver on promises. When registrants arrive, reservations are non-existent or the hotels are not conveniently located. Sometimes the rooms have been canceled and hefty cancellation fees have been placed on the customer’s credit card.

If you are contacted by anyone asking if you need a room for the conference, please get as much information as you can and pass it on to our housing service provider, the Austin Convention and Visitors Bureau, at reservations@housing4conventions.com.

TASA Member Information Privacy Policy

TASA often receives reports of members receiving emails offering access to various TASA database information. These emails are not from TASA or a TASA-related company. TASA respects the privacy of our members. Any solicitation that members or other organizations may receive that offers to sell them a TASA conference email list or database providing other registrant information is a scam. It is our longstanding policy to never share or sell lists of our members’ email addresses or phone numbers with other organizations or businesses, even those with which TASA partners. Names of conference attendees and physical mailing addresses of school districts are shared with exhibitors. However, we never share or sell lists of conference registrants with any other entity.

CLICK HERE TO BOOK ATTENDEE & EXHIBITOR HOUSING

At 9 a.m., Tuesday, October 4, a button will be added here with the housing reservation link for the 2023 TASA Midwinter Conference and TCWSE Annual Conference. Come back soon!

Hotels with Midwinter Conference Room Blocks

Downloadable Interactive PDF Map of Downtown Austin

Click the hotels shown on the map to see videos about each property.

Housing Questions

Questions regarding hotel reservations should be directed to Key Bookings at KBHOUSING@KEYBOOKINGS.ORG

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