Housing

Important Dates

December 6: Deadline to Book Housing or Request to be Added to the Waiting List 

While there is limited space in the TASA headquarters hotel, Austin Marriott Downtown, and the Hilton Downtown Austin, there are currently a total of 17 hotels with room blocks for the 2023 conference (four more hotels than for 2022), and we are working to add more to meet demand. Please be patient; there are always enough rooms for the TASA Midwinter/TCWSE conferences!

If you do not get the hotel of your first choice, email the housing bureau at KBHOUSING@KEYBOOKINGS.ORG by December 6 and asked to be put on the waiting list for your preferred hotel.

If you are unable to secure a hotel reservation at all because the room blocks become full, please contact the housing bureau at KBHOUSING@KEYBOOKINGS.ORG or 877.205.2871 by December 6 to request to be added to the waiting list for rooms within the housing block. (Some people initially book more rooms than they will need. These rooms are later released and become available.) As long as you are on the waiting list, you will be considered “in housing” when the block closes December 6. 

Housing Reservations

TASA/TCWSE have reserved blocks of rooms at the hotels listed below for the 2023 TASA Midwinter Conference and the 2023 TCWSE Annual Conference. Reservations in those room blocks may be made through December 6, 2022.

To book rooms, please use this housing reservation link. (Do not contact the hotels directly for reservations in the room block.) If you are unable to secure a hotel reservation at all because the room blocks become full, please contact the housing bureau at KBHOUSING@KEYBOOKINGS.ORG or 877.205.2871 by December 6 to request to be added to the waiting list for rooms within the housing block. As long as you are on the waiting list, you will be considered “in housing” when the block closes December 6. 

All reservations must be guaranteed via credit card with one night’s deposit plus tax.

Questions regarding hotel reservations should be directed to Key Bookings at KBHOUSING@KEYBOOKINGS.ORG

Exhibitor Housing

All exhibiting companies are eligible to reserve hotel rooms within the conference room blocks. Exhibitors should reserve rooms in the block via the attendee housing reservation link.

Modifications/Cancellations

Modifications and cancellations may be made to an existing reservation using the reservation link, with the acknowledgement number, until December 6, 2022. Cancellations must be made by December 6, 2022, to avoid a $50 cancellation fee. After January 3, 2023, please contact your designated hotel directly.

Unable to Secure a Room in Your Preferred Hotel or at All?

If you do not get the hotel of your first choice, you may email the housing bureau at KBHOUSING@KEYBOOKINGS.ORG and asked to be put on the waiting list for your preferred hotel. If you are unable to secure a hotel reservation at all because the room blocks become full, please be patient. There are always enough rooms to house all Midwinter attendees. However, some people initially book more rooms than they will need. These rooms are later released and become available. If you would like to be added to the waiting list for rooms within the housing block, please contact the housing bureau at KBHOUSING@KEYBOOKINGS.ORG or 877.205.2871. We appreciate your patience!

Important Housing Information

Housing for the TASA/TCWSE Conference is handled exclusively by the Austin Convention and Visitors Bureau. We establish blocks at the hotels listed below to ensure rooms meet our standards and are offered at a discounted price.

False Emails on Midwinter Housing

TASA has been informed that some partners have received emails from Convenue (Marketing@convenue.us) offering housing at several Austin hotels for Midwinter Conference. These emails are not coming from TASA. We have no partnership with the group sending these emails, nor are we offering a promotion code for Midwinter housing. You must book housing using the link on this webpage to reserve a room in one of the conference room blocks.

Beware of Pirate Housing

Midwinter Conference registrants are often contacted with offers for cut-rate housing. Room poachers want to convince you that the offer is made on TASA’s behalf, or that they are a viable alternative to going through our service provider. This is untrue.

If you are contacted by anyone asking if you need a room for the conference, please get as much information as you can and pass it on to our housing service provider, the Austin Convention and Visitors Bureau, at reservations@housing4conventions.com.

More on Room Poachers

Room poaching is a practice carried out by third-party companies that act as travel agencies, wholesalers, or destination management companies to solicit registrants for room reservations. The poacher might inform you that the hotel room block is “sold out,” and that if you do not book with them immediately, you may not get a room. They often represent themselves as being affiliated with TASA or the conference by illegally using our logo. Sometimes they distribute forms or promotional materials that appear to be issued by TASA.

Room poachers make it more difficult for us to meet our room block commitments, exposing TASA to penalties and increased room rates for our events. Even worse, they often don’t deliver on promises. When registrants arrive, reservations are non-existent or the hotels are not conveniently located. Sometimes the rooms have been canceled and hefty cancellation fees have been placed on the customer’s credit card.

If you are contacted by anyone asking if you need a room for the conference, please get as much information as you can and pass it on to our housing service provider, the Austin Convention and Visitors Bureau, at reservations@housing4conventions.com.

TASA Member Information Privacy Policy

TASA often receives reports of members receiving emails offering access to various TASA database information. These emails are not from TASA or a TASA-related company. TASA respects the privacy of our members. Any solicitation that members or other organizations may receive that offers to sell them a TASA conference email list or database providing other registrant information is a scam. It is our longstanding policy to never share or sell lists of our members’ email addresses or phone numbers with other organizations or businesses, even those with which TASA partners. Names of conference attendees and physical mailing addresses of school districts are shared with exhibitors. However, we never share or sell lists of conference registrants with any other entity.

CLICK HERE TO BOOK ATTENDEE & EXHIBITOR HOUSING

Use this link to reserve housing for the 2023 TASA Midwinter Conference and TCWSE Annual Conference. (Do not contact the hotels directly for reservations in the room block.)

If you are unable to secure a hotel reservation at all because the room blocks become full, please contact the housing bureau at KBHOUSING@KEYBOOKINGS.ORG or 877.205.2871 by December 6 to request to be added to the waiting list for rooms within the housing block. As long as you are on the waiting list, you will be considered “in housing” when the block closes December 6. 

Hotels with Midwinter Conference Room Blocks

Downloadable Interactive PDF Map of Downtown Austin

Click the hotels shown on the map to see videos about each property.

CLICK HERE TO BOOK ATTENDEE & EXHIBITOR HOUSING

Use this link to reserve housing for the 2023 TASA Midwinter Conference and TCWSE Annual Conference. (Do not contact the hotels directly for reservations in the room block.)

Housing Questions

Questions regarding hotel reservations should be directed to Key Bookings at KBHOUSING@KEYBOOKINGS.ORG

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