You will find the overall Midwinter Conference agenda online here.

Also available:

• PDF agenda with a general overview of the conference
• Link to download the conference mobile app on your mobile device 

The conference mobile app contains this information.

Yes! When browsing sessions in the mobile app to build your schedule you have the option of sorting sessions by the following tracks:

• Advocacy & Legislative Policy
• Assessment & Accountability
• College and Career Readiness
• Communication, Marketing & Community Engagement
• General Sessions
• Innovative Learning Environments
• Innovative Student Support Programs to Ensure Learning for All
• Instructional Leadership & Digital Learning
• Organizational Transformation
• Transformational Leadership

Here’s how to do it:

1. Click on the Sessions button on the app’s main menu.
2. Select the day at the top of the screen.
3. Select “Tap To Filter Sessions” at the bottom of the screen.
4. Select Filter by Track.
5. Choose ALL the tracks you’re interested in.
6. Click on Apply at the top right.
7. Hit Close at the top left.

The sessions you see should be only the ones in the tracks that you chose. Tap the star next to each session you want to add to your schedule.

Yes, a printable PDF agenda that provides a general overview of the conference and features maps of the Henry B. Gonzalez Convention Center is available for download.

If your organization or ESC is holding a meeting or event in conjunction with the TASA Midwinter Conference, it will be on the “Related Events” list. Click the button on the conference mobile app home screen labeled “Related Events” to see the times and locations of some of the many events being held in conjunction with Midwinter. You will also find the “Related Events” list here.

During the conference, you will have the opportunity to earn up to 13 hours of continuing professional education credit. Please download and print the CPE log form to bring with you. 

When you registered online for Midwinter, you should have received a receipt by email. That receipt is confirmation of your registration.

You should receive an email on Friday, January 23, that includes a personalized QR code you may use for the fastest check-in at the conference.

If you did not receive the email, don’t worry! Registration staff can look up your name in our system and print your badge if you pre-registered and paid. (And if it turns out you didn’t pre-register or pay for your pre-registration, they can help you on-site.)

On Friday, January 23, we will email each Midwinter Conference registrant and exhibitor a personalized QR code that can be scanned on-site in the registration area for a name badge to be printed. (Scanning the QR code on your phone will do nothing; you must scan it on-site at registration to print a conference badge.)

Each email is sent directly to the person who is registered for or exhibiting at the conference and will come from postmaster@american-tradeshow.com. 

Please note: All attendees in the convention center are required to wear their 2026 Midwinter Conference badges, which are required to enter the exhibit hall and attend conference sessions/events.

If you do not receive the email containing the QR code that was sent Friday, January 23, it’s likely because: 

1. The email went to your trash folder. Look there, but don’t worry if you don’t have it (or if you accidentally deleted it); staff at the on-site registration desk can look up your record in the system and print your badge for you. You must come to the main registration/check-in area in the Henry B. Gonzalez Convention Center on Level 1 (Street Level) under the escalators. You cannot use the self-serve check-in without your QR code. 

2. Your registration payment wasn’t received in time. If your registration payment was not received by January 14, you were not sent a confirmation email with a QR code. Upon arrival at Midwinter, bring a district check for the amount of your registration or a credit card to the REGISTER HERE desk to pay and pick up your badge. If TASA received payment by January 21, you can simply proceed to BADGE PICKUP. To confirm your Midwinter registration payment: You (or the person who registered you) must log into the TASA Member Services Center account that was used to book the registration and navigate to the “Transactions” tab on the left side of the screen to see the status of the registration payment.

Exhibitors: Exhibitor check-in/badge pickup and registration will be inside Exhibit Hall 2. Please note the registration hours listed in your email; during those times, staff will be there to assist you. Exhibitors must check in inside the Exhibit Hall, not at an attendee registration area. Enter Exhibit Hall 2 behind the Market Cafe on Level 1 of the Henry B. Gonzalez Convention Center. 

Attendee Check-in/Registration Hours

• Sunday, January 25: 7 a.m.-5 p.m.*
• Monday, January 26: 7 a.m.-4 p.m.
• Tuesday, January 27: 7 a.m.-2 p.m.

*Note: If attending the Welcome Reception on Sunday evening, be sure to check in prior to 5 p.m. so that you can get your free drink tickets for the reception.

Exhibitors, please see below for FAQ on check-in hours. Please note that you must check in at Exhibitor Registration inside Exhibit Hall 2.

Attendee Check-in/On-site Registration: The main registration/check-in area for non-exhibitor attendees will be on Level 1 (street level) of the Henry B. Gonzalez Convention Center near the main entrance, under the escalators. If you do not have a printout of your QR code email sent on Friday, January 23, staff can scan the QR code from your email on your smartphone or look up your name in our records to print your badge.

Attendee Satellite Check-in: A satellite check-in area will be available for non-exhibitor attendees who do not need staff assistance and wish to scan their QR codes and print their badges. Find a self-serve station on Level 1 of the convention center, down the hallway toward the West Lobby (toward Alamo Street). 

Exhibitor Check-in/Registration: Exhibitor check-in/badge pickup and registration will be inside Exhibit Hall 2. (Find the entrance behind the Market Cafe in the main lobby of the convention center.) Please note the registration hours listed in your email. Exhibitors must check in inside the Exhibit Hall, not at either of the attendee registration areas.

Yes! For security reasons, all attendees in the convention center are required to wear their 2026 Midwinter Conference badges, which are required to enter the exhibit hall and attend conference sessions/events. Badges are printed at check-in and cannot be reprinted. Please remember to bring and wear your badge every day of the conference!

Please note: TASA has no way of providing proof of your actual attendance at the conference, so if you need such proof, please be sure to save your 2026 Midwinter Conference badge to use as proof that you attended the conference (or take a photo of yourself at the event!). 

Read our guest registration policy.

How to Change/Cancel Registration: To manage your registration for any TASA event, log in to the TASA Member Services Center (Need help logging in?). Once logged in, use the left navigation to select My Events to see a list of events for which you are registered. Click on “Click Here” next to the event you wish to manage to access the event overview page, where you will find a drop-down menu (look for the “…”) that provides options for managing your registration.

Cancellation Deadline: The cancellation deadline for the 2026 Midwinter Conference is January 14, 2026. After the deadline, there will be no refund of registration fees, and no-shows will be billed in full with no refund issued; however, substitutions may be made online in the TASA Member Services Center (see instructions above) or on-site at the conference.

Cancellation Fee: Per-individual cancellation fees for the 2026 Midwinter Conference are $75 for the main conference; $50 for the Aspiring Superintendents Academy; and $50 for the School Finance Template Boot Camp.

Refunds: Cancellations will be processed AFTER the conference registration deadline. Refunds (less the cancellation fee) will be issued no sooner than 30 days after the final day of the 2026 Midwinter Conference.

Read TASA’s full event cancellation policy.

Before January 14: To manage your registration for any TASA event, log in to the TASA Member Services Center (Need help logging in?). Once logged in, use the left navigation to select My Events to see a list of events for which you are registered. Click on “Click Here” next to the event you wish to manage to access the event overview page, where you will find a drop-down menu (look for the “…”) that provides options for managing your registration, including transferring your registration.

After January 14: If you find that you cannot attend the Midwinter Conference, substitution requests may be made on-site at the TASA Midwinter Conference main registration desk. Substitutes should go to the counter labeled “REGISTER HERE” to register and pick up their badges on-site.

If you are experiencing symptoms of illness or think you have been exposed, please stay home. 

TASA has no way of providing proof of your actual attendance at the conference, so please be sure to save your 2026 Midwinter Conference badge that you receive at check-in and wear throughout the conference to use as proof that you attended the conference (or take a photo of yourself at the event!).

Find information on parking at or near the Henry B. Gonzalez Convention Center. 

Yes, although most hotels are within walking distance, you may take a free shuttle van from the Henry B. Gonzalez Convention Center to some of the conference hotels.

See the Shuttle Van Service Schedule & Routes

Shuttle Van Schedule 
Sun, Jan 25: 1:30 p.m. – 7:30 p.m.
Mon, Jan 26: 7 a.m. – 6 p.m.
Tues, Jan 27: 7 a.m. – 6 p.m.
Wed, Jan 28: 7 a.m. – 12 p.m.

See the Shuttle Van Service Schedule & Routes

See the Shuttle Van Service Schedule & Routes

Monday and Tuesday
Find free coffee at the Recharge/Coffee Stations throughout Exhibit Hall 2 on Monday 8 a.m.-3 p.m. and Tuesday 8 a.m. – 2 p.m.

Find coffee and grab-and-go breakfast and lunch options in the Exhibit Hall Food Court during exhibit hall hours. 

• The Market Café in the convention center’s main lobby on Level 1 offers Starbucks coffee, pastries, and quick meals. Hours are 7 a.m.-4 p.m.
• El Puente Café is located in the West Lobby of the convention center on the bridge, and it offers coffee, snacks, and views of the River Walk. Hours are 7 a.m.-4 p.m.
• There’s also a grab-and-go coffee station on the Level 1 concourse.

Monday (8 a.m.-2:30 p.m.) and Tuesday (8 a.m.-1 p.m.) Only

A food court with coffee and grab-and-go breakfast and lunch options is available inside the Exhibit Hall (Exhibit Hall 2). Find the entrance behind the Market Café in the main lobby of the convention center.

Other Lunch Options in the Convention Center

• The Market Café in the convention center’s main lobby on Level 1 offers Starbucks coffee, pastries, and quick meals. Hours are 7 a.m. -4 p.m.
• El Puente Café is located in the West Lobby of the convention center on the bridge, and it offers coffee, snacks, and views of the River Walk. Hours are 7 a.m. -4 p.m.
• Broken Crust features gourmet pizzas prepared in an on-site wood-burning oven as well as fresh salads, sandwiches, and other seasonal dishes. 

Looking for a place to print, copy, scan, ship, or fax? The convention center’s business center is operated by The UPS Store. Find it on Level 1 near the main lobby.

Wi-Fi service is available throughout the convention center; free Wi-Fi service is available in the public spaces such as the Main Lobby and West Lobby.

Monday and Tuesday Only
Find Recharge Stations throughout Exhibit Hall 2 on Monday 8 a.m.-3 p.m. and Tuesday 8 a.m. – 2 p.m. 

Download the conference mobile app on your mobile device for a detailed agenda with all the sessions to be offered at Midwinter and use it to build your personal schedule. You can also use the desktop version of the mobile app.

Stop by the main registration desk under the escalators on Level 1 (Street Level) of the convention center and look for the sign that says “Mobile App.” Staff will assist you there.

PDFs of conference presentations are uploaded to the conference mobile app by the respective presenters, if they choose to share them. If you cannot find a particular presentation PDF, please reach out directly to the presenter to ask if they will share it with you. We are unable to share video of any of the keynote speakers’ presentations.

On Friday, January 23, we will email each Midwinter Conference registrant and exhibitor a personalized QR code that can be scanned on-site in the registration area for a name badge to be printed. Exhibitors must check in/register inside Exhibit Hall 2.

Each email will be sent directly to the person who is registered for or exhibiting at the conference and will come from postmaster@american-tradeshow.com. 

Please note: All attendees in the convention center are required to wear their 2026 Midwinter Conference badges, which are required to enter the exhibit hall and attend conference sessions/events.

If you do not have the email we sent you Friday, January 23, that contains your personalized QR code for check-in at the conference, staff can look up your name in our system and print your badge. 

Exhibitor check-in/badge pickup and registration will be inside Exhibit Hall 2. Exhibitors must check in inside the Exhibit Hall, not at an attendee registration area. Find the entrance behind the Market Cafe on Level 1 of the Henry B. Gonzalez Convention Center.

Exhibitor Check-in/Registration Hours

• Sunday, January 25 — 10 a.m.-5 p.m. (booth setup and exhibitor registration for TASA Corporate Partners that are exhibiting) or 12 p.m.-5 p.m. (booth setup and exhibitor registration for all other exhibitors)
• Monday, January 26 — 7 a.m.-3 p.m.
• Tuesday, January 27 — 7 a.m.-2 p.m.

*Note: If attending the Welcome Reception on Sunday evening, be sure to check in before 5 p.m. so that you can get your free drink tickets for the reception.

Please note that you must check in at Exhibitor Registration inside Exhibit Hall 2.

Exhibitor check-in/badge pick-up and registration will be inside Exhibit Hall 2. Exhibitors must check in inside the Exhibit Hall, not at either of the attendee registration areas. Find the entrance to Exhibit Hall 2 behind the Market Cafe on Level 1 of the Henry B. Gonzalez Convention Center.

Yes! For security reasons, all attendees, including exhibitors, in the convention center are required to wear their 2026 Midwinter Conference badges, which are required to enter the exhibit hall and attend conference sessions/events. Badges are printed at check-in and cannot be reprinted. Please remember to bring and wear your badge every day of the conference!

Find a floorplan of the Exhibit Hall on the conference website or by clicking on the Maps button on the conference mobile app main menu then selecting “Exhibit Hall.”

Download the 2026 Midwinter Conference Exhibitor Rules.

Please note: 

Selling Policy
Except with the prior written approval of TASA, exhibitors shall not sell products at the event. Your completion of the online application-contract signifies that you have read the rules and regulations and agree to abide by them. Exhibitors are responsible for any and all permits required by law or local ordinance. An exhibitor without a Texas location needs a use-tax permit. For more information, call the Texas Comptroller’s Office, 800.252.5555.

Catering/Temporary Food Permit
It is prohibited for companies other than foodservice companies to distribute outside food in the convention center without a food permit.

Find more important information for exhibitors here. 

Find the list of exhibitors via the TASA Midwinter Conference website or by clicking on the Exhibitors button on the main menu of the conference mobile app.

A complete list of all registrants will be available to exhibitors in February. 

Please note: TASA respects the privacy of our members. It is our longstanding policy to never share or sell lists of our members’ email addresses or phone numbers with other organizations or businesses, even those with which TASA partners. Only names of conference attendees and physical mailing addresses of school districts are shared with exhibitors.