Exhibitor Information
Exhibit Sales Open ... Scroll Down for Application LinkTASA MIDWINTER
CONFERENCE
The TASA Midwinter Conference, hosted by the Texas Association of School Administrators since 2004, has become the most popular conference of the year for Texas school administrators.
It provides such a valuable opportunity for school leaders to come together to discuss and share innovative practices, network with peers, address the issues administrators face every day, and gain fresh insights.
TASA MIDWINTER
ATTENDEES
Each year the TASA Midwinter Conference welcomes more than 5,000 attendees, including school leaders from 900-plus Texas school districts.
They include superintendents and/or other district and campus leaders — including deputy and associate superintendents, business managers, curriculum specialists, personnel administrators, technology directors, and principals.
TASA MIDWINTER
EXHIBITORS
Exhibitors showcase a variety of products and services, including:
- administrative and instructional software
- architectural, engineering, and building services
- athletic equipment, surfaces, and scoreboards
- computer-related equipment
- energy management
- financial investment services
- food services
- instructional materials and resources
- insurance, employee benefits, annuities, and risk management
- school buses and related services
- software companies
- specialty items
- testing and assessment materials and software
TASA MIDWINTER
EXHIBIT HOURS & SCHEDULE
The 2025 conference will feature 13 hours of exhibit time. Exhibits must be installed and ready by 8 a.m., Monday, January 27.
Exhibitors are required to participate during show hours each day beginning at 8 a.m. Monday, continuing through 2 p.m. Tuesday. All exhibits must be removed from the Convention Center by 6 p.m. Tuesday.
8 a.m. – 5 p.m.
Setup & Exhibitor Registration for TASA Corporate Partners
10 a.m. – 5 p.m.
Setup & Exhibitor Registration for All Other Exhibitors
Exhibitors must check in inside Exhibit Hall 4.
8 a.m. – 3 p.m.
Exhibit Hall Viewing
8-9:30 a.m.
Designated Exhibit Viewing
11:45 a.m. – 1 p.m.
Designated Exhibit Viewing
(Times may vary slightly due to program scheduling.)
A food court is located in the exhibit hall and will be open 8 a.m. – 3 p.m. Monday, encouraging attendees to visit the exhibit hall to eat lunch and view exhibits. Snacks and beverages will be served throughout the day in the exhibit hall.
8 a.m. – 2 p.m.
Exhibit Hall Viewing
11:15 a.m. – 1 p.m.
Designated Exhibit Viewing
2 – 6 p.m.
Dismantling
(Times may vary slightly due to program scheduling.)
A food court is located in the exhibit hall and will be open 8 a.m. – 2 p.m. Tuesday, encouraging attendees to visit the exhibit hall to eat lunch and view exhibits. Snacks and beverages will be served throughout the day in the exhibit hall.
LOCATION
TASA Midwinter Conference exhibits are showcased at the Austin Convention Center, 500 East Cesar Chavez St., Austin, TX 78701.
PARKING
Austin Convention Center parking garages are located on Second Street between Brazos and San Jacinto streets and behind the Hilton Austin Hotel (entrance on Fifth Street).
MIDWINTER CONFERENCE
2025 EXHIBIT SPACE PRICING & PACKAGES
10' x 10' and 10' x 20' Booth Packages
- attendee list after early bird registration and post conference
- one standard sign
- 8′ tall backdrop drapes
- 3′ tall divider drapes
- one 6′ x 30″ skirted table for each 10′ x 10′ space
- two chairs for each 10′ by 10′ space
- six complimentary registration badges per 10′ x 10′ space (Badges allow for entrance to all conference-related activities. Additional badges are not available. Exhibit booth badges must all be under the same company name.)
20' x 20' Island Booth Package
- attendee list after early bird registration and post conference
- booth number floor label
- 16 complimentary registration badges, which allow for entrance to all conference-related activities. (Additional badges are not available. Exhibit booth badges must all be under the same company name.)
Exhibitor Service Kit
Extra tables and chairs must be requested by completing the appropriate forms included in the Exhibitor Service Kit, which is emailed to exhibitors by Freeman Decorating Co.
The kit also contains complete information on show rules and regulations; installation and dismantling of exhibits; and exhibit services such as carpentry, drayage, signs, carpet and furniture rental, utility services, cleaning, and parking. Forms for all of these services are included.
Inline
10' x 10'- An inline booth is one that is not on a corner or an intersection
- Early-bird pricing ended October 31.
Premium Inline
10' x 10'- An inline booth is one that is not on a corner or an intersection
- Early-bird pricing ended October 31.
Corner
10' x 10'- Two corners facing center aisle cannot be combined to create an end cap
- Early-bird pricing ended October 31.
Premium Corner
10' x 10'- Corner booth – two corner booths cannot be combined to create an end cap
- Early-bird pricing ended October 31.
Extended Inline
10' x 20'- An inline booth is one that is not on a corner or an intersection
- Early-bird pricing ended October 31.
Extended Premium Inline
10' x 20'- An inline booth is one that is not on a corner or an intersection
- Early-bird pricing ended October 31.
Extended Corner
10' x 20'- Combination of an inline with a corner
- Two corners facing center aisle cannot be combined to create an end cap
- Early-bird pricing ended October 31.
Extended Premium Corner
10' x 20'- A combination of a corner and an inline
- Early-bird pricing ended October 31.
School Bus
15' x 40'- Includes a 3′ section of drape on which to hang an identification sign
Island
20' x 20'- attendee list after early bird registration and post conference
- booth number floor label
- 16 complimentary registration badges, which allow for entrance to all conference-related activities. (Additional badges are not available. Exhibit booth badges must all be under the same company name.)
Premium Island
20' x 20'- attendee list after early bird registration and post conference
- booth number floor label
- 16 complimentary registration badges, which allow for entrance to all conference-related activities. (Additional badges are not available. Exhibit booth badges must all be under the same company name.)
2025 EXHIBIT HALL FLOOR PLAN
2025 EXHIBITOR RULES
Selling Policy
Except with the prior written approval of TASA, exhibitors shall not sell products at the event. Your completion of the online application-contract signifies that you have read the rules and regulations and agree to abide by them. Exhibitors are responsible for any and all permits required by law or local ordinance. An exhibitor without a Texas location needs a use-tax permit. For more information, call the Texas Comptroller’s Office, 800.252.5555.
Catering/Temporary Food Permit
It is prohibited for companies other than foodservice companies to distribute outside food in the convention center. You may serve food provided by Levy Catering. Contact Kerry Craig (512.404.4137), Director of Sales, for details. See the Booth Catering Menu.
If you are a foodservice company, contact Jennifer Garrido at TASA for information on obtaining a food permit.
Exhibitor List
An exhibitor list for the 2025 Midwinter Conference will be posted on this website before the event, offering an excellent opportunity for exhibitors to establish visibility among TASA members.
Attendee List
A preliminary list of preregistered attendees will be provided to exhibitors in late December. A complete list of all registrants will be available to exhibitors in February. Please note: TASA respects the privacy of our members. It is our longstanding policy to never share or sell lists of our members’ email addresses or phone numbers with other organizations or businesses, even those with which TASA partners. Only names of conference attendees and physical mailing addresses of school districts are shared with exhibitors.
Exhibit Sales Open
Please note: To access the online application, you must first log in to the new TASA Member Services Center. Important Prep: If you have not yet logged in to this new system, launched in April 2024, create a login before trying to access the application.
- September 18 – Companies/organizations with at least one TASA Associate Member who requests space on September 18 will immediately be assigned space.
- September 23 – Companies/organizations that exhibited at the 2024 TASA Midwinter Conference that request space on September 18 or later will be assigned space starting September 23.
- September 25 – All other interested parties that request space on or after September 18 will be assigned space starting September 25.
YOU MUST BE LOGGED IN TO THE MSC TO SEE THE APPLICATION. IF YOU ARE NOT, YOU WILL GET AN ERROR MESSAGE.
Cancellations/Refunds
Any company submitting written notice of cancellation of all or any portion of exhibit space (whether or not it is a duplicate booth purchase) on or before October 31, 2024, shall receive a refund of all fees paid, minus a $200 processing fee.
After October 31, no refunds for full or partial space cancellations will be issued. (This includes duplicate booth purchases, so please check your orders carefully prior to that date.)
Any booth with an outstanding balance after October 31 is subject to release, and all corresponding benefits will be forfeited.
Jennifer Garrido